3.1.16lp7 Instructional Equipment Maintenance

Adopted: January 2011
Modified: May 2013
Scope:Faculty
Contact: Vice President of Academic Affairs; Vice President of Administrative Services
Owner: Vice President of Academic Affairs
References: 3.3.9p Surplus Property
Last Reviewed: February 11, 2015

Local Policy

Lanier Technical College has a wide variety of instructional equipment in laboratories and classrooms on all of its campuses. The instructor(s) in the program that uses the equipment is responsible for properly maintaining all equipment assigned to the program.

Procedure

At least once a semester, examine all equipment for damage or wear. Using the purchase order system, arrange for repair/replacement of any equipment that needs it and is within the limit of the program operating budget. If the repair can be made internally (via maintenance staff members, other program instructors or students, etc.), contact the appropriate person using the work order system. If the program operating budget will not support the repair or replacement, contact the appropriate vice president or campus dean to determine what needs to occur next.
The instructor should perform preventative maintenance annually (or more often, if needed). If the equipment must be maintained by an expert, the instructor should utilize the purchase requisition system to schedule a maintenance technician to work on the equipment.
For equipment that is obsolete, damaged beyond repair, or no longer needed in the program, the instructor should contact the appropriate vice president to arrange for removal and disposal of the equipment. Do not dispose of the equipment without authorization from the vice president since there are specific state requirements that must be met before equipment can be transferred or discarded