5.1.11lp Live Work

Adopted: March 15, 2010
Modified: May 9, 2013; July 9, 2015
Contact: Vice President of Academic Affairs
References: SBTCSG Policy 5.1.11, SBTCSG Procedure 5.1.11p, and Governor's Executive Order on Ethics

Policy

Pursuant to SBTCSG Policy 5.1.11 and SBTCSG Procedure 5.1.11p, Lanier Technical College adheres to the following live work procedures.

Programs

The following programs are authorized to perform live work:

Automotive Collision Repair
Automotive Technology
Cosmetology
Dental Assisting
Dental Hygiene
Esthetician
Horticulture
Design and Media Production
Welding and Joining Technology

Any additional program ir campus that wants to perform live work must obtain the approval of the Vice President for Academic Affairs, Vice President of Administrative Services, and the President.

Definition

Live work is defined as student work which is conducted as an integral part of a credit program which enhances a student's knowledge and skills by providing the student with the opportunity to work under real-world working conditions.

Type and Scope of Work

Live work must always involve student participation and cannot be performed solely by the instructor. Instructors should participate in live work activities only for demonstration purposes.
Live work will only be accepted as an integral part of the Lanier Technical College curriculum that provides student training in skill development and customer service.
Prior to acceptance, all live work requests will be evaluated by the instructor for suitability to the curriculum.
All live work must be done on a noncommercial basis with the exception of Lanier Technical College and the Technical College System of Georgia property. Since live work is done on a modest "cost plus" basis by a nonprofit institution, the local aftermarket businesses would be at a considerable disadvantage in competing with the College's live work programs. This situation could damage the College's image within the local community.
Product sales to customers and product usage must comply with provisions/stipulations agreed to by the College in any signed contracts.
Under no circumstances may a student or instructor receive money, rewards, or benefits or in any way personally profit from live work.
The customer must be informed that he/she assumes the risk of the work being performed.
All work must comply with the Governor's Executive Order on Ethics.

Prioritized List of Persons

Live work will be performed for the following groups in priority order:

Lanier Technical College
Technical College System of Georgia
Students
Instructors and staff members
Local, state, and federal entities
General public

Hours of Operation

All live work projects must be conducted only during normal operating hours of Lanier Technical College. All exceptions must be approved in advance by the Vice President for Academic Affairs.

Customer Costs

Materials, parts, and supplies used in live work must be paid for by the customer. Sales tax must be paid by the customer for any materials and parts listed on the work order or purchased from the live work inventory.
All programs will charge a laboratory fee that has been preapproved by the Vice President for Academic Affairs.
As appropriate, programs will charge a hazardous materials disposal fee.
All purchases for items used in live work must be processed using the College's purchasing guidelines and recorded in the College's accounting system.
Payment received through live work must be receipted using work orders, cash registers, or other receipts approved through Administrative Services, reconciled, and submitted at least weekly to the cashier for deposit in the College's bank account.
All funds must be kept in a locked safe, file cabinet, or similar equipment and under the control of the instructor.
If the department has a change fund to make change for cash transactions, the balance in the change fund should remain constant unless the increase or decrease in the fund is approved and processed by Administrative Services.

Work Scheduling and Customer Payment Procedures

When a customer requests a live work project, the instructor must insure that the project is within the scope of the College's live work procedures.
The instructor will complete a written work order and determine if the customer will supply parts and materials or if the customer expects the program to supply them.
The instructor must inform the customer that the work will be performed by students and that he/she assumes the risk for the work being performed. Customers must sign the declarations of assumption of risk and waivers of liability.
Except for programs that have published prices for services (i.e., Cosmetology, Dental Hygiene), the instructor will inform the customer that the project will include a laboratory fee, parts, materials, and hazardous material disposal fee (if applicable) and that the College is not responsible for accident or theft of customer's property.
No work is to be done gratis.
The instructor will not provide a binding estimate of cost nor completion date.
As work is completed, the instructor will list supplies and materials used and services performed on the work order along with costs.
Once the work is completed, the instructor will complete the work order and add applicable taxes.
The instructor will notify the customer that the work is completed.
The customer will sign the work order to indicate that he/she is satisfied that the work has been completed.
The customer must pay the cashier, instructor, or student in full (using the approved receipt/collection procedures) before the project can be released.
After the customer has paid, the cashier, instructor, or student will provide him/her with a copy of the paid work order or receipt, keep a copy for the program's records, and submit a copy to Administrative Services with the reconcilement.
If the customer pays the cashier, a copy of the work order should be given to him/her to leave with the cashier. The cashier will give the customer a receipt to show to the instructor who will mark the work order as paid.
If the customer pays the instructor, the instructor should mark paid on all copies of the work order.
Unless other arrangements are made with Administrative Services, security will pick up live work monies at least weekly along with copies of the work orders or receipts and the reconcilement completed by the instructor/student and return them to the cashier.

Use of Live Work Funds

Excess funds accumulated in program live work accounts after all expenses have been paid may be used to enhance the program. Funds may be used to supplement operating and/or part-time personnel budgets by purchasing such items as equipment, furniture, instructional materials, College memberships in professional organizations, and/or supplies and/or funding equipment repairs, instructor travel expenses, and printing/publications.