Adopted: October 17, 2019 Scope: Faculty, Staff, and Students Contact: Vice President of Student Affairs
The purpose of this policy is to ensure the security, confidentiality and appropriate utilization / access of data processed, stored, maintained, or transmitted in conjunction with Lanier Technical State College's (LTC) BANNER Student Information System.
This policy applies to LTC employees, students and temporary employees. User account access to the LTC BANNER system will be limited to the extent necessary for an LTC employee, student worker or temporary employee to perform his / her job responsibilities. Access to BANNER data must be approved by the respective BANNER data steward responsible for the data in which access is being requested. Procedures on how to request a new BANNER user account, how to request access / modify access to BANNER data and how to request a BANNER user account be deactivated are provided in the "Procedures" section of this Policy. In addition to the information outlined within this policy, the confidentiality, use and release of electronic data are further governed by established LTC policies as well as federal and state laws, including the following:
BANNER Data: Any data that resides on, is transmitted to or is extracted from the LTC BANNER system, including BANNER databases or database tables/views, file systems, directories and forms.
BANNER Database Administrator 1DBAI: A member of the LTC Information Technology unit who is responsible for managing / supporting the LTC BANNER system. The DBA is also responsible for processing approved new BANNER user account requests, responsible for processing approved BANNER user account data access / access modification requests and responsible for processing approved BANNER user account requests to deactivate a BANNER user account.
BANNER Data Steward: AN LTC employee (i.e., Vice President, Director or Academic Dean) in the Admissions, Records, Financial Aid, Business Affairs, or Academic units who is responsible for approving a BANNER user account and level of BANNER access (i.e., maintenance access, query access) to BANNER data that is managed within the employee's respective area of responsibility.
Listed below are the BANNER Data Stewards for the respective units:
BANNER Student Information System: A database system that contains student academic and financial data. Other academic and administrative data elements of the college are also housed within BANNER. BANNER Web is the version of BANNER that students, faculty and staff utilize for general use. BANNER INB (Internet Native BANNER) is the "advanced" version of BANNER and is utilized primarily by LTC employees in the Student Affairs and Administrative Services units.
BANNER User Account: A BANNER user account is required to access the "advanced" version of BANNER, also known as BANNER INB (Internet Native BANNER). A BANNER user account is not the same as a BANNER ID number, which is typically referred to as the LTC Student ID number and begins with 910. All LTC employees and students are issued a BANNER ID numbers upon employment or acceptance of admission to LTC. The BANNER ID number is utilized to access BANNER Web.
Maintenance access: A level of access within BANNER that enables a BANNER user account to view and modify BANNER data.
Query access: A level of access within BANNER that enables a BANNER user account to view but not modify BANNER data.
This section provides information on how to request a new BANNER user account, how to request access / modify access to specific BANNER data elements and how to request a BANNER user account be deactivated / closed.
To request a new Banner user account:
To request access to modify the current BANNER data access for an existing BANNER User Account:
To request a BANNER, network and/or email User Account be deactivated:
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